熟悉办公事务——通知 Making Announcements

通知　Making Announcements

日常工作中，通知屡见不鲜（common occurrence）。通知的种类繁多，包括会议通知、会议更改通知、节假日和聚会（holidays and parties）通知、领导层（leadership）变动通知等。

无论是哪种通知，都应该做到信息准确。在发放通知前应和相关人士反复核对通知内容。

☉As of November 25，2008，working hours for employees will be changed to begin at 9 am.

自2008年11月25日起，员工的工作时间从早上9点开始。

☉We are pleased to announce an extended vacation schedule.

我们很高兴地通知大家假期延长了。

☉Our holiday party will be held on December 22.

我们的假日聚会安排在12月22日。

☉Please RSVP by November 22.

请在11月22日前答复确认。

☉New overtime pay policies will begin from Saturday, July 25th .For more details, please contact Human Resources.

新加班费政策将于7月25日（周六）起开始执行。想了解更多内容，请和人力资源部联络。

☉We’d like to announce some changes to management.

我们想通知一些有关领导层变动的情况。

☉Our office will be relocated to a new building, beginning from June 17th .我们的办公室将于6月17日迁至新的办公大楼。

会议通知

☉The next staff meeting will be held on Wednesday, October 5，at 10：00am.

下一次员工大会将于10月5日周三上午10点召开。

☉The meeting will feature three guest speakers.

将有3位嘉宾出席会议。

☉Refreshments will be offered at the meeting.

会议将提供茶点。

☉Attendance is mandatory for all staff.

所有员工都必须出席。

☉Please see the bulletin board in the employee lounge for a complete list of upcoming meetings.

请参阅张贴在员工休息室布告栏的那个将召开会议的列表。

☉If you have any questions about the meeting agenda, please see me.

如果你对会议的议程有什么疑问，请来找我。

会议更改通知

☉Please note that the upcoming staff meeting has been rescheduled.

请注意，即将召开的员工大会改时间了。

☉The meeting will now be held on Monday, January 10th , at 2：00 pm.现决定会议将于1月10日周一下午2点召开。

☉Please note that the May 14th marketing meeting has been moved to May 18th .

请注意，原定于5月14日的营销会议已改至5月18日举行。

☉Due to a scheduling conflict, Tuesday’s meeting has been postponed until next week.

由于时间安排有冲突，周二的会议推迟到下周召开了。

☉The new date and time for the meeting will be announced next Monday.

会议的召开日期和时间将于下周一公布。

通知节假日和聚会

☉We are pleased to announce that all employees will be given an extra two days of vacation.

我们很高兴地通知大家，所有员工将额外放假两天。

☉We’ve decided to award holiday paid leave for all full-time employees.

我们决定给所有全职员工带薪休假的奖励。

☉Our holiday party will be held on December 20th from 5：00 to 8：00 pm at the Renata Hotel.

我们的节日聚会将于12月20日下午5点到8点在雷纳塔酒店举行。

领导层变动通知

☉We are pleased to announce the appointment of Guo LingMei as our new director of finance.

我们很高兴地通知，郭灵梅被任命为我们的新财务主管。

☉Effective immediately, our new technology consultant is Brenda Lin.

即日起，布伦达·林为我们的新技术顾问。

☉As of June 24，2009，Wesley Williams will be in charge of all Human Resources Department issues.

自2009年6月24日起，韦斯利·威廉斯将负责人力资源部的所有事宜。

☉We appreciate all the work that Sophia has done for us, and send her off with a great vote of thanks！

我们很感激索菲亚为我们所做的一切，让我们一起用诚挚的感谢来欢送她！

总结

通知应做到简洁明朗，信息点到为止。领导层变动通知，要指明生效时间。

Words　单词表

begin开始

bulletin board公告栏

consultant顾问，咨询人员

contact联系信息

detail细节

directly直接

especially特别，尤其

human resources人力资源

issues问题

management管理

mandatory强制的，强制性的

memo备忘录，备注

overtime pay加班费，超时费

pessimistic悲观

policy政策，方针

postpone推迟

relocate迁移

reschedule重新安排

technology技术

Phrases　短语表

a bit一点

as of从……起，在……时

effective immediately当即生效

for a minute一下，一会儿，片刻

good news好消息

have（sb's）attention请（某人）注意

hear about获悉，听说

heard of听说过

in charge of负责

keep track of（sth）保持对……的联系

make policy发表/拟定方针政策

new guy新家伙

or else否则，要不然

sleeping in late睡得很晚

good thing I（did sth）好在/幸亏我（做了某事）

speak up大声说

supposed to（do sth）应该（做某事）

what's what什么是什么

working hours工作时间，运行时间

实景对话1

A：There are so many changes going on around here, it's hard to keep track of what's what！

B：What do you mean?I haven't heard of that many changes. The only thing I heard about was that there was a change about the time we are supposed to come to work. I saw the memo this morning.“As of November 25，2008，working hours for employees will be changed to begin at 9 am.”So much for sleeping in late！

A：Haven't you also heard about the new overtime pay polices, scheduled to begin from November 25th ?They say to contact Human Resources for more details. So it can't be good, or else they would have told us directly.

B：Why be so pessimistic.It might be good.

A：You're right. Change is good, sometimes.Especially the changes to management.

B：What changes to management?

A：You didn't see that memo?Here, let me read it to you.“Effective immediately, our new technology consultant is Brenda Lin. As of November 24，Wesley Williams will replace Martin Ma in charge of all Human Resources Department issues.”

B：Wow……maybe that's why there are so many changes—a new guy's making the policies.

A：And one more important one you should know about……Our office will be relocated to a new building, beginning from November 15th .

B：November 15th ?That's tomorrow！

A：Good thing I told you about it！

A：这里竟然有这么多的变动，很难让人了解什么是什么？

B：你是什么意思？我没有听说有很多地更改。我唯一听说的调整是我们的工作时间。我今天早上看备忘录上写着“从2008年11月25日起，员工的工作时间从早上9点开始”。再也不能睡懒觉了！

A：你没有听说有关新加班费政策将从11月25日起执行的消息吗？他们说详情要和人力资源部联络。所以估计不是好消息，要不然他们就直接告诉我们了。

B：为什么那么悲观？也许是好的呢。

A：你是对的，改变有时候也是好的。尤其是管理层的改变。

B：管理层有什么变动吗？

A：你没有看那个备忘录吗？在这儿，我读给你听听：“从即日起，新的技术顾问为布伦达·林。从11月24日起，韦斯利·威廉斯将取代马丁·马负责人力资源部。”

B：哇……也许正因为如此才有这么多的调整——新官上任三把火。

A：还有一件你应该知道的非常重要的事是关于……从11月15日起，我们的办公室将迁到新楼。

B：11月15日？那就是明天啊！

A：幸亏我告诉你了。

实景对话2

A：Can I have everyone's attention for a minute?I have some announcements to make.

B：I don't think they heard you, you need to speak a bit louder.

A：Hello！Everyone！Can I have your attention please?I have something to announce. The next staff meeting will be held on Wednesday, December 15th , at 10：00 am.

C：Wasn't it supposed to be held tomorrow afternoon?

A：Due to a scheduling conflict, the meeting was postponed and rescheduled. The meeting will feature three guest speakers.The meeting is mandatory for all staff.

（Collective groan）

A：Now, now. Please see the bulletin board in the employee lounge for a complete list of upcoming meetings. If you have any questions about the meeting agenda, please see me.

B：Anything else, boss?

A：Yes, one more thing. Here's some better news.We are pleased to announce that all employees will be given an extra two days of vacation.

We've decided to award holiday paid leave for all full-time employees.（Collective cheering）

A：And one more thing. Our holiday party will be held on December 20th from 5：00 to 8：00 pm at the Renata Hotel.

A：请各位注意一下，我有些事情要通知。

B：我想他们没有听见您说的话，您声音再大点。

A：嗨！各位！请听我说。我有些事情要宣布。下一次员工大会将于12月15日周三上午10点召开。

C：不是说明天下午召开吗？

A：由于时间安排有冲突，推迟了这次会议，并重做安排了。该会议将有3位嘉宾出席，所有员工都必须出席。（埋怨声）

A：现在，请参阅张贴在员工休息室公告栏中的那个临近会议列表。对于会议的议程有什么问题，请来找我。

B：还有别的事情吗，老板？

A：是的，还有一件事，是个比较好的消息。我们很高兴地通知大家，所有员工将额外放假两天。我们决定给所有全职员工带薪休假的奖励。（集体欢呼）

A：还有件事，我们的节日聚会将于12月20日下午5点到8点在雷纳塔酒店举行。