实用商务英语 我办事，你放心

1　我办事，你放心

你将听到的

必要准备

I'd like you to make the necessary arrangements for me.

尽快准备

Please get all things ready and report to me as soon as possible.

分配任务

Please make the necessary preparations for the meeting.

会议时长

The meeting will last for more than one hour.

与会人员

Please inform all the staff of the Import Department.

你也许会说

会议地点

Do you want to meet in your office or in a conference room?

会场布置

The seating arrangement is in order.

会议资料

I'll prepare all the necessary materials.

开始时间

The meeting will begin at eight o'clock in the morning.

职场心经

会前应做的准备

1．确定会议的目的。

2．准备议事日程。列出与会议目的有关的项目。依重要程度进行项目排序。把有关项目归并为一组，并限定每个项目的商议时间。

3．收集所有与会议所议项目有关的信息。

4．会前将会议议事日程和整理好的文件在与会人中间进行传阅。

必备的词汇热身

●　attendant [əˈtendənt] n.与会者

●　spacious [ˈspeiʃəs] adj.宽敞的

●　refreshment [riˈfreʃmənt] n.（中间休息时的）小点心

●　speaker [ˈspi:kə] n.扩音喇叭

●　microphone [ˈmaikrəfəun] n.扩音器，话筒

●　attend [əˈtend] v.出席

●　memo [ˈmeməu] n.备忘录

●　follow up 紧接着

当安排会议的时候你会听到

I'd like you to make the necessary arrangements for me.

请帮我做一些必要的准备。

Please get all things ready and report to me as soon as possible.

请把一切都准备好，尽快向我汇报。

Please make the necessary preparations for the meeting.

为会议做好必要的准备。

make the preparations for为……做准备

The meeting will last for more than one hour.

会议将进行一个多小时。

Please inform all the staff of the import Department.

请通知进口部的全体职工。

当安排会议的时候你会说

1．Do you want to meet in your office or in a conference room?

您想要在您的办公室还是在会议室开会？

2．We have the room scheduled for Monday.

我们预计星期一使用会议厅。

3．I'd like to reserve a meeting room for our company.

我想为我们公司预定一间会议室。

4．The seating arrangement is in order.

座位安排已就绪。

5．The name-cards have been laid on the conference table.

姓名卡片已经放在了会议桌上。

6．The refreshments will be served during the interval for rest.

休息时间会供应点心。

7．I'll prepare all the necessary materials.

我会准备所有的必须材料。

8．I'll prepare some invitation cards and recognition cards.

我会准备一些请柬和标识牌。

9．All the necessary documents and the information relevant to the meeting should be available.

所有有关会议的文件和资料都会准备妥当的。

10．I'll also prepare some necessary materials and data on the quality of our products.

我还会准备一些有关我们产品质量的必要材料和数据。

11．The meeting will begin at eight o'clock in the morning.

会议将从上午8点开始。

英语说begin from习惯吗？

将“会议将从上午8点开始”译成英语，是哪一句？

A. The meeting will begin at eight o'clock in the morning.

B. The meeting will begin form eight o'clock in the morning.

分析：此题应选A。很容易误选B，因为按汉语习惯，我们经常说“从……开始”，但英语却通常不说begin from，这主要是因为begin是终止性动词，而介词from表示“从……”，表示的是“段”的概念，所以在通常情况下，两者彼此不搭配。

暑假从7月1日开始。

正：The summer holiday begins on July 1.

误：The summer holiday begins from July 1.

我们今天从123页开始。

正：Let's begin at page 123 today.

误：Let's begin from page 123 today.

旅途从上海开始。

正：The journey began at Shanghai.

误：The journey began from Shanghai.

从以上实例可以看出，begin后到底用什么介词，不仅与句意有关，而且与其后的名词搭配有关。

拓展学习

准备情况

A：Is everything ready for the meeting?

一切都准备好了。

B：Take it easy. Everything is in order now.

放心，一切都准备就绪了。

Have you made the necessary arrangement?

你做好必要的安排了吗？

How about the microphones and speakers?

麦克风和扬声器怎么样呢？

How about the documents and the information?

文件和资料怎么办？

询问意见

A：I need you to arrange a meeting this afternoon.

我要你安排今天下午开个会。

B：Who would you like to be in the meeting?

您希望谁来参加会议？

Who would you like to chair the meeting ?

您希望谁来参加会议？

Do you want all the supervisors come to attend it?

要确定所有的主管都来参加吗？

chair在此处为“主持”之意。例如：Megan will chair the meeting.梅根将担任该会议的主席。

I'd like you to chair the meeting.

我想请你主持会议。

会议细节

A：Where will the meeting be hold?

会议在哪儿开？

B：You can ask Jane about it.

你可以去问简。

When will the meeting begin?

会议几点开？

How long will the meeting last?

会议开多长时间？

场景应用

公司要召开一次大型会议，会议的准备工作落到了南希的身上。海伦可不想让自己亲密的同事一个人忙活，于是她询问了南希会议的准备情况，并为南希提供了力所能及的帮助。她要与南希一同完成好这一艰巨的任务。

A：Is the room ready for the company meeting?

B：It's almost ready. What time will the employees be getting here?

A：The meeting starts at 3 p.m., so they should be getting here at 2:30 p.m..

B：OK, I'll get everything ready.

A：Is there anything else you need to do?

B：Yes, I need to set up the whiteboard and the projector.

A：Do you know how to hook the laptop up to the projector?

B：No. Can you show me how to do it?

A：Yes, look.

B：Thanks. I also need to get the tea and coffee ready for the break.

A：I'll get the receptionists to do that.

B：Can you remind the chef to prepare the buffet?

A：Yes. Do you need help with anything else?

B：No, I think everything is under control.

A：Good. Please ring me if you need help.

B：I will have everything prepared. Take it easy.

A：召开公司会议的房间准备好了吗？

B：基本上准备好了，员工们什么时候到？

A：会议下午3点钟开始，他们会在2点半到这。

B：好的，我会准备就绪的。

A：你还有其他的什么事没做吗？

B：是的，我需要安上白色书写板和放映机。

A：你知道如何把笔记本电脑和放映机连接上吗？

B：不知道，你能演示一下怎么做吗？

A：当然，看着。

B：谢谢，我还需要为间歇时间准备好茶和咖啡。

A：我让招待员去做。

B：你能提醒厨师准备自助餐吗？

A：可以。你还需要其他的帮助吗？

B：不需要了。我想一切都在掌控之中。

A：好，有需要帮助的给我打电话。

B：我会把一切都准备好的，放心吧。

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set up表示“建立；架起”的意思。例如：We've set up many branches throughout the country.我们在全国建立好多分公司。

hook up指“将……接上电源；将……连接起来”。例如：I hope you can send a man to hook up my telephone soon.我希望你能快点派人来安装好我的电话机。

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保罗在开会前打电话给吴佳确认会议的情况，吴佳就所有细节与保罗进行了核对，以确保做到万无一失。

A：Good morning. This is Wu Jia speaking.

B：Good morning. This is Paul King from Sales Department.

A：Hello, Paul. What's the matter?

B：I'm phoning about the marketing conference. I'd like to check some details before the meeting.

A：Sure, go ahead.

B：The conference will be held in the conference room Thursday afternoon, right?

A：Yes, that sounds right.

B：Now there's just one thing I'm not sure. Do we have to take the sales report with us?

A：Sure. Don't forget it.

B：OK, I won't forget it. Thank you for reminding me.

A：Not at all. The meeting is very important. We must make it all in one piece .

A：早上好，我是吴佳。

B：早上好，我是销售部的保罗·金。

A：你好，保罗。有事吗？

B：是的。我给您打电话是关于营销会议的事情。在开会之前我想核对一些细节。

A：好的，你说。

B：会议将在周四下午在会议室举行，对吗？

A：是的，正确。

B：现在只有一件事情我还不确定。我们是否要带上销售报告。

A：是的，你别给忘了。

B：好的，我不会忘记的，谢谢你的提醒。

A：不用客气。这个会议很重要，我们一定要做到万无一失。

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all in one piece万无一失

piece指物品的“片儿”或“段儿”。“all in one piece”是一条常用的习语，字面意思是“都在一片上”，引申为“完好无损；万无一失”。例如：I thanked my lucky stars that it came bake to me all in one piece.（我真庆幸它完好无损地回来了。）

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