实用商务英语 温故而知新

5　温故而知新

你将听到的

询问技巧

Should I write down every word that everyone says?

注意事项

Is there anything that I should pay special attention to when I take the minutes half an hour later, sir?

必要性

Do I have to take minutes of every meeting?

打印会议记录

Should I type out the minutes from the notes?

你也许会说

传授经验

Come to have a look of my notebook.

领导的要求

Could you copy it for me?

灵活处理

Sometimes the boss needs your assistance.

职场心经

在做会议记录时不需每字必记，而应该以摘要形式记下主要内容；另外，若有提案的话，应清楚地记下与会人员的名字以及投票结果。

会议记录应简洁清楚，客观中立，项目次序跟议程相同。

会议记录通常有两种形式，一种是记叙性的，即与会者的发言，分别逐个记录下来；另一种是由记录员把会上讨论处理的问题整理成条目记录下来。

一般说来，会议记录包括：开会时间、地点、出席人员、缺席人员、会议主持人、记录人、会议目的、讨论内容、发言情况、提案以及决议等，最后应记下散会时间。

必备的词汇热身

●　control [kənˈtrəul] v.控制

●　conversation [ˌkɔnvəˈseiʃən] n.谈话

●　minutes [ˈminits] n.会议记录

●　ordering [ˈɔ:dəriŋ] n.组织顺序

●　collect [kəˈlekt] v.收集

●　adding [ˈædiŋ] v.补充

当需要做会议记录的时候你会听到

Should I type out the minutes from the notes?

我还要根据笔记将会议记录打印出来吗？

Should I write down every word that everyone says?

我要不要把每一个人的每句话都记下来？

Is there anything that I should pay special attention to when I take the minutes half an hour later, sir?

先生，关于半个小时后的会议记录，有什么需要我要特别注间的吗？

Do I have to take minutes of every meeting?

每个会议我都要做会议纪要吗？

当需要做会议记录的时候你会说

1．You just make a note of the topics that are discussed and the result of the discussion.

你只要把讨论的题目和结果记下就行了。

2．Come to have a look of my notebook.

过来看一下我的笔记。

3．Please bring along the minutes of yesterday's management meeting.

请带上昨天的管理会议记录。

4．Could you copy it for me?

你能给我一份复印件吗？

5．Sometimes the boss needs your assistance.

有时候老板会需要你的辅助。

6．I think you'll have to do some replies.

我想你会做一些回应。

7．As it is an informal meeting, just making a short report will be OK.

鉴于这是个小会议，写个简短的纪要就可以了。

8．I'd like to ask all the opinions be written down in the minutes.

请把所有的意见都写到会议纪要里。

9．May I ask you to make the minutes in both Chinese and English?

你可以把会议记录做成中英文的吗？

10．Make sure the minutes do include the minority opinions.

确保会议记录包括少数人的意见和建议。

11．You'd better do that, for we may need some information of the meeting in the coming days.

最好那样做，因为将来我们可能会用到会议的一些相关信息。

copy，duplicate，reproduce和replicate都有复制的意思

copy v.to make something that looks exactly like something else复制，复印。只是强调内容而不注重形式和外表的一致

He's busy copying the letters.

他忙于抄写信件。

duplicate v.to copy something exactly复制，复写，复印。主要从内容和外表完全相同的复制，更注重形式和外表的一致

I'll get these notes typed up and duplicated.

拓展学习

安排任务

A：I need you to take the minutes this afternoon.

今天下午我需要你来做会议记录。

B：But I don't know how to deal with it.

但我不知道该怎么做啊。

Go and take notes.

出席并做笔记。

I've come to tell you that you'll have to take the minutes this afternoon.

我来告诉你，今天下午的会议，你得做会议记录。

重要记录

A：To make a record of the meeting is very important.

做会议记录非常重要。

B：I see. And I will try my best to do it well.

我知道，是一定会尽力做好的。

It's very important to write down a record of the meeting.

做会议纪要十分重要。

You can just make a short report if it is not that important.

如果会议不重要的话，做个简短的报告就可以了。

场景应用

苏珊第一次做会议记录，没有什么经验。爱丽丝过来对苏珊进行了简单地指导，令苏珊受益匪浅。

A：Susan, what are you doing?

B：I'm typing a meeting minutes.

A：But it is always Jane's work, isn't it?

B：She has got five days off last week.

A：Oh, you must be very busy these days.

B：Yes, this is the first time I took the minutes of a meeting.

A：Let me see. I think you should leave a margin on every page.

B：Why?

A：It is for the notes and amendments.

B：You are so helpful. Thanks very much.

A：苏珊，你在忙什么？

B：我在输入一个会议记录。

A：但是这一直是简的工作，不是吗？

B：她上个星期五请了五天的假。

A：噢，你这些天一定很忙。

B：是啊，这是我第一次做会议记录。

A：让我看看。我想你应该在每一页边上留些空白。

B：为什么？

A：这是为了作注释和修改。

B：你帮大忙了！太感谢了。

马先生由于某种原因而未能出席会议，朱迪做好了会议记录并向马先生汇报了会议的详细情况。

A：Judy, would you please come in for a while?

B：OK, I will come soon.

A：Please also bring along the minutes of yesterday's meeting.

B：Of course, sir ... Here's the minutes of the meeting.

A：How is the meeting?

B：The meeting was not very successful. They have not reached a mutual understanding on all the major points. Mr. Lee even shook the dust off his feet before the meeting is end.

A：What a pity! Have you handed in my report to them?

B：Yes, I did. Also, here are all the reports and materials handed out in the meeting. I think you will have to do some replies.

A：Thank you, Judy.

A：朱迪，您能进来一下吗？

B：好的，我马上来。

A：请带上昨天的会议记录。

B：好的，先生……这是昨天的会议记录。

A：会议进行得怎么样？

B：不是很成功，大部分观点大家都没有达成了共识。会议还没有结束，李先生甚至愤然离去了。

A：真糟糕！你把我的报告交给他们了吗？

B：交了。这是在会议中分发的所有报告和资料，我想您也许需要做些反馈。

A：谢谢你，朱迪。

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shake the dust off one's feet表示“愤然离去，毫不留恋地离开”。该习语来自《圣经·新约·马太福音》第10章第14节，耶稣告诫门徒说：“凡不接待你们，不听你们的话的人，你们离开那家或是那城的时候，就抖掉脚本上的尘土。”例如：He had been so unhappy there that he finally shook the dust off his feet.（他在那里一直很不愉快，最后毫不留恋地离开了。）

After twenty years of misery, I finally shook the dust off my feet and looked for a new job in another city.

在受了二十年的罪之后，我最终毫不留恋地离开了那里，到另外一个城市去寻找新工作。

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