熟悉办公事务——安排上司行程 Creating an Itinerary for the Boss

安排上司行程　Creating an Itinerary for the Boss

对于老板来说，没有任何一种情景比秘书或行政助理（administrative　assistant）把他的外出行程搞得混乱不清更头痛的了。“我这次又得去哪里？”“我需要几点钟到那里？”“我要见谁？”“几点车来接我？”一两页纸就可以囊括出行者所有必备的信息（need to know）。

详尽合理的行程安排能让上司安心出门而无后顾之忧。

☉Here’s your itinerary for tomorrow.Please let me know if you have any questions.

这是您明天的行程安排。如果有什么疑问，尽管问我。

☉Don’t worry about the details, I have you covered.

不用担心细节问题，我都为您安排好了。

☉Your flight information is here, I’ve already called to confirm, the plane ison schedule.

您的航班信息在这儿，我已经打电话确认过了，飞行计划正常。

☉Don’t forget your itinerary.It will keep you on track.

别忘了您的行程安排，它会保证您的一切都井然有序。

☉Mr.Larson, if you would please review these travel documents and make sure the information is correct.

拉森先生，如果您愿意，可以看一下您的出行备忘并确认无误。

☉Let me know if I can help you with anything.

如果有什么可以帮助您的，请告诉我。

和老板讨论出行计划

去哪里?什么时候去？是否需要住宿（overnight stays）？和谁举行会谈？会议安排在什么时间（scheduled）？掌握了上述要求之后，就可以亲自（by hand）或者通过旅行社来预定机票和酒店（book the flights and the hotel），并记录下相应的联络号码。

☉When would you like to leave?What return dates are you looking at?

您希望什么时候出发？返程时间您看哪天合适？

☉How many days should I book your hotel for?Will you require any additional accommodation?

我该为您预定几天的酒店？您是否要多待几天？

☉How long do you anticipate your Monday meeting with the stockholders will be?

您估计周一和股东的会议要多长时间？

☉Is there anything else you would like me to put on your schedule for Tuesday?

还有什么别的事情要我安排到您周二的日程上吗？

行程安排包含的内容

一份行程应当包含航班号、机场、航站楼、起飞时间（departure time）、抵达的机场、抵达时间（arrival time）、到达后的地面交通（ground transportation）、接机时间地点（pick up time and place）和联络人、联系方式。如果有什么可能的滞留（layover），也应当将信息包含在你的行程安排之中，即便是遇到延误（delay），老板也不会措手不及。

☉I’d like to order an airline ticket with the departure city of Dallas, arrival city of New York.

我想给您订从达拉斯起飞，纽约着陆的航班。

☉On the first leg of your trip, from Beijing to Tokyo, expect a three hour layover in the Narita airport.

您飞行的第一段是从北京到东京，预计在成田机场停留3个小时。

☉Charles Heaton from Builtmore Inc.will pick you up at the JFK airport in New York. His cell phone number is 907-555-1294.

比尔特莫尔公司的查尔斯·希顿将在纽约的肯尼迪机场接您，他的手机号是907-555-1294。

☉You should arrive in Munich by 4：00 pm.

您将于下午4点抵达慕尼黑。

酒店的细节

确认你预定的酒店是老板比较喜欢的（prefer）。包含酒店的名字、地址和电话号码，还有预定确认号码（confirmation number），并注明房间类型（type of room）。

☉I’ve booked a standard non-smoking room at the Marriot Hotel.Will thatarrangement be acceptable?

我为您在万豪酒店订了一间无烟的标间，这样安排行吗？

☉Would you prefer a queen sized bed?I could even try to upgrade to a king sized, if you require.

您想要大床吗？如果您需要的话，我可以给它升级成特大床。

☉The Hilton is a five minute drive from the airport.After Mr.Heaton picks you up, you should arrive at the hotel in plenty of time for your first meeting.

希尔顿酒店距机场有5分钟的车程。在希顿先生接到您之后，您有足够的时间抵达酒店参加您的首场会议。

总结

为老板安排行程是件细心活，要设身处地考虑他将遇到的情况，哪怕是些细节。准确估算时间和距离，同时也要考虑到其辛苦劳累，这样不仅能体现你的责任心，还能体现出你的细心周到。

Words　单词表

acceptable可接受的

accommodation住宿

additional额外的，附加的

anticipate预期，预料

conference会议，会谈

flight information航班信息

full慢的；完整的

non-smoking无烟的，禁止吸烟的

overnight隔夜的

prefer倾向，更喜欢

require要求，需要

standard标准

stockholder股东

transfer转移，转让

Phrases　短语表

book a flight预定航班

book a hotel room预定酒店

worry about……担心……

keep（sb）on track与（某人）保持联系

king sized特大号（床）；豪华（间）

look at看，瞅

make arrangements安排

make your way安排您去

on schedule如期，按时

be packed with……挤满/装满……

plenty of（sth）大量的（东西）

put（sth）on the schedule将（某事）列在日程表上

put together放在一起

return flight回程航班

red-eye flight红眼航班，隔夜飞行

standard room标间

that will be all就是这些；到此为止

why don't you（do sth）你为什么不

travel arrangements出行/旅行安排

（做某事）

实景对话1

A：Sarah, did you make my travel arrangements for the conference?

B：Yes, Mr. Jacobs.Here's your itinerary for tomorrow.Please let me know if you have any questions. Don't worry about the details, I have you covered.

A：What time does my plane leave tomorrow morning?

B：Your flight information is here, I've already called to confirm, the plane is on schedule. Don't forget your itinerary.It will keep you on track.

A：Yes, thank you Sarah.

B：I've already booked your room for tomorrow night, but how many days should I book your hotel for?Will you require any additional accommodation?

A：I only need the days of the conference.

B：In that case, your arrangements have already been made. I've booked a standard non-smoking room at the Marriot Hotel. Will that arrangement be acceptable?

A：Yes, thank you.

B：How long do you anticipate your Monday meeting with the stockholders will be?

A：It should be finished before lunch.

B：Excellent. You will have plenty of time to make your way to the airport for your return flight. Is there anything else you would like me to put on your schedule for Tuesday?

A：No. That will be all.

A：萨拉，你安排好我参加研讨会的行程了吗？

B：安排好了，雅各布斯先生。这是您明天的行程安排。如果还有什么疑问，尽管问我。不用担心细节问题，我都为您安排好了。

A：我明天早上几点的飞机？

B：您的航班信息在这儿，我已经打电话确认过了，飞行计划正常。别忘了您的行程安排，它会保证您的工作井然有序。

A：好的，谢谢你，萨拉。

B：我已经为您预定了明晚的房间，只是我需要定几天的？您要多住几天吗？

A：研讨会期间就可以了。

B：如果是这样的话，您的安排都已经做好了。我在万豪酒店为您订了一间无烟的标准间，这样安排可以吗？

A：好的，谢谢你。

B：您估计周一和股东的会议要多长时间？

A：应该在午餐前结束。

B：好极了，在您前往机场搭乘回程航班之前，您会有很充足的时间。还有什么事情要我安排到您周二的日程上的吗？

A：没有，就这些了。

实景对话2

A：Edward, could you please come here for a minute. I need you to put together my itinerary for my trip to New York.

B：Certainly. When would you like to leave?What return dates are you looking at?

A：My meeting is Wednesday morning.

B：Your schedule for Tuesday is already full, so I suggest either flying the red-eye Tuesday night, or trying for an early flight Wednesday morning. Which would you prefer?

A：I would rather get a good-night's sleep so I can be fresh for the meeting.

Can you book an early flight?I will have to be at the meeting by 10 am.

B：I will call the airlines and see what I can do. Will you require accommodations Wednesday night?

A：Yes, the whole day will be packed with meetings, so I will stay in New York overnight and return the following morning.

B：The Hilton is a five minute drive from the airport. If I can book you the earliest flight, you should arrive at the hotel in plenty of time for your first meeting.

A：Excellent.

A：爱德华，你能来这里一会儿吗？我需要你安排一下我去纽约的行程。

B：好的。您希望什么时候出发？返程时间您看哪天合适？

A：我是周三上午的会议。

B：您周二的日程已经满了，所以我建议要么搭乘周二晚上的红眼航班，要么选择周三早晨的航班。您觉得哪个合适？

A：我想睡个安稳觉，头脑清晰地参加会议。你能帮我订个早航班吗？我上午10点得参加会议。

B：我会打电话给航空公司看怎么办。周三晚上需要给您预订酒店吗？

A：是的，一整天都得开会，所以我晚上会在纽约过夜，第二天早上回来。

B：希尔顿酒店距机场有5分钟的车程。如果我能够帮您预定到最早的航班的话，您就可以在第一场会议之前抵达酒店，时间比较宽裕。

A：好极了。