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> 行业英语 > 职场英语 > 商务英语职场王 >  第49篇

熟悉办公事务——订购办公用品 Ordering Office Supplies

所属教程:商务英语职场王

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2020年10月18日

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订购办公用品 Ordering Office Supplies

鉴于办公用品的损耗总是比我们想象的快,订购办公用品就成为秘书或助理必要的功课。从商业角度来看,批量购买是最实惠(cost-effective)、最有效的方式。

订购前,先要统计缺什么,什么型号,数量多少。

☉Are we out of staples again?

我们的订书针又用完了吗?

☉I’ve checked the supply cabinet.I think it’s time to make another order.

我刚检查了文具柜,我想该再次订购了。

☉There should be at least four reams of paper left before we need to call the vendor again.

在我们再次打电话叫供应商之前,我们至少应该还有4令纸。

☉What size of envelopes do you prefer?

您要什么规格的信封?

☉I need standard A4 size.

我要A4标准大小的。

☉Let me know if I can help you with anything.

如果我能帮点什么的话,尽管告诉我。

组织

专人专项定期检查办公用品的库存(periodic inventories)情况,根据各项用品的损耗快慢,定期订购。这样既能避免重复订购,也能保证及时供应。

☉What’s our inventory look like?

我们的库存情况怎么样?

☉Please prepare an inventory of our office supplies and have it on my desk by Monday.

请准备一份我们办公用品的清单,并在周一放到我的办公桌上。

☉Ordering office supplies is the responsibility of the secretarial staff.

订购办公用品是秘书人员的职责。

☉If you run out of office supplies or find our current supply lacking, please contact Jean Smith for requests and reorders.

如果你办公用品用完了,或者发现供应短缺,请向吉恩·史密斯反映,要求重新订购。

订购方式

订购办公用品(placing orders)通常有两种途径:电话订购或在线订购。电话订购的优点是有相关联络人(personal contact)负责,熟悉订购的种类。网络订购的好处是可以根据公司网页(company website)选择产品种类,及时了解库存情况,掌握送货进度。

☉I’d like to make an order for supplies.We need 50 reams of paper,10 boxes of legal sized self-adhesive envelopes,10 boxes of ball-point & nbsp;pens, and 5 boxes of paperclips.

我想订购办公用品。我们需要50令纸,10盒标准尺寸的不干胶信封,10盒圆珠笔和5盒夹纸曲别针。

☉How soon will we receive our shipment?

多久我们能收到货?

☉Can you offer us any discounts?

你们能给我们打折吗?

☉We need both A4 paper and new ribbon for the printers.

我们需要A4纸和新的打印机色带。

标准

为了保证办公用品的有效利用和管理,有必要对办公用品的采购实行标准化和制度化的管理。例如,专人专项负责办公用品供给保养(to maintain office supplies),根据实际使用情况提交一定时期内的购买预算。一定时期内(月、季度或年)购买次数和总额要有限定。和供应商签订供应合同(contracted office supply vendor)以获取实惠的价格。同时,固定的供应商也能了解公司办公用品的损耗情况,有针对性地提供服务。

☉Your monthly supply budget should not exceed$500.Please submit all receipts for office supply purchases to the Finance Department for reimbursement.

你们的月供应预算不应当超过500美元。请把所有购买办公用品的发票递交到财务部门报销。

☉Company policy says we can not exceed 3 orders of business supplies per month.

公司的政策是一个月内不能订购办公用品3次以上。

☉The maintenance on our copy machine is under contract, so pleasecontact our vendor for another toner cartridge.

我们复印机的保养合同依然在有效期内,所以请联系销售商为我们再提供一个硒鼓。

总结

为了避免突如其来的“弹尽粮绝”,或者没有必要的浪费和无效利用,对于办公用品的需求应当做到早调查、早预算、早安排;与固定的供应商签订合同;定期检查、定期订购。

Words 单词表

ball-point pen圆珠笔

copy machine复印机

copy paper复印纸

correction fluid修正液

correction tape修正胶带

double-sided tape双面胶带

dry-erase pens可擦写白板笔

duct tape胶带

envelope信封

eraser橡皮

fax machine传真机

fax paper传真纸

felt-tip pen毡尖笔

file cabinet文件柜

hanging file folder悬挂式文件夹

highlighter pen荧光笔

invisible tape透明胶带

legal pad记事本

writing pad信纸

marker标签

masking tape封口胶带

memo pad便条簿

notebook笔记本

paper clips夹纸区别针

pencil铅笔

post-it flag报事贴

post-it note便利贴

printer cartridge打印机墨盒

printer打印机

ring binder活页夹

scissor剪刀

staple订书针

stapler订书机

toner cartridge硒鼓

Phrases 短语表

be in a state……在……情况之下

be out of stock没有存货

get on the ball 机灵些,机敏些

give(sb)a deal给(某人)待遇

实景对话1

A:Are we out of staples again?

B:I've checked the supply cabinet. I think it's time to make another order.

A:We can't make another order so soon……Company policy says we can not exceed 3 orders of business supplies per month. Plus, there should be at least four reams of paper left before we need to call the vendor again.How many are there now?

B:Just two, I think.

A:Well, that's no good. What's the rest of the inventory look like?

B:I don't know, but we need both A4 paper and new ribbon for the printers. And the copy machine is out of toner again.

A:The maintenance on our copy machine is under contract, so that means we have to contact our vendor for another toner cartridge.

B:So our copier doesn't work, we're out of paper for the fax machine, and we're almost out of copy paper. Didn't anyone make any orders?

A:Ordering office supplies is the responsibility of the secretarial staff. Maybe we should ask them.

B:Good idea. They'd better get on the ball and make a call to our office supplier. In the state we're in, it's a wonder that anyone is getting any work done around here!

A:我们的订书针又用完了吗?

B:我刚检查了文具柜,我想该再次订购了。

A:我们不能这么快又订购……公司的政策是一个月内不能订购办公用品超过三次。此外,在我们再次打电话叫供应商之前,我们至少应该还有4令纸。我们现在还有多少?

B:我想只有2令。

A:那可不太妙。剩下的库存情况怎么样?

B:我不知道,但是我们需要A4纸和新的打印机色带。而且复印机的墨粉又用完了。

A:我们复印机的保养合同依然在有效期内,那意味着我们得联系销售商为我们再提供一个硒鼓。

B:复印机不运转,传真纸用完了,而且复印纸也快用完了。就没有人去订购吗?

A:订购办公用品是秘书人员的职责,也许我们应当找他们。

B:好主意。他们最好快点打电话给供货商。照目前情况来看,谁要是能把工作做完才真的是奇迹呢!

实景对话2

A:I'd like to make an order for supplies. We need 50 reams of paper,10

boxes of legal sized self-adhesive envelopes,10 boxes of ball-point pens, and a 5 boxes of paperclips.

B:You wanted legal sized self-adhesive envelopes?And what size of paper do you prefer?

A:Yes, that's correct. I need standard A4 size.

B:I'm sorry. The self-adhesive envelopes are currently out of stock.I have regular legal sized envelopes, will that be okay?

A:I suppose. How soon will we receive our shipment?

B:It should arrive within five to ten business days.

A:Can you offer us any discounts?

B:We are having a discount on fax machine paper. Normally they run five dollars per roll, I can give you a deal for three dollars.

A:Okay, we'll take 5 rolls of fax paper while we're at it.

B:Okay, I've got your order.

A:我想订购办公用品。我们需要50令纸,10盒标准尺寸的不干胶信封,10盒圆珠笔和5盒夹纸曲别针。

B:您想要的是标准尺寸不干胶信封吗?还有您要多大尺寸的纸?

A:对,没错。我要标准的A4纸。

B:对不起,标准尺寸不干胶信封目前没有存货了。我有普通标准信封,行吗?

A:可以。多久我们能收到货?

B:应该在5到10个工作日内。

A:你们能给我们打折吗?

B:在传真纸上我们可以给折扣。通常是5美元一卷,我给您3美元一卷。

A:好的,按照这个折扣我们要5卷。

B:好的,我已经做好了您的订单。


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