高效组织会议——有效地开场 Starting a Meeting Effectively

有效地开场　Starting a Meeting Effectively

开会首先要准时（on time）。一开始就定下会议基调是非常重要的，以免有人借此机会拉家常或打听隐私。

要用友好且有力的语气对与会者表示欢迎（a warm welcome）。假如参会人员（participants）之前从未谋面，就要安排些许时间让他们相互介绍。另外，要记得介绍特殊来宾（special guests）或第一次参会的人员。

☉Hello everyone！Welcome and let’s get started！

大家好！欢迎到会，我们开始吧！

☉Can everyone find a seat?Let’s get down to business.

大家都就座了吗？言归正传，我们开始工作吧。

☉I’m glad everyone could make it.Shall we start?

真高兴大家都能来。我们开始吧？

☉Before we start, let’s just take a minute to have everyone briefly introduce themselves. Can we start with you?

在会议开始之前，我们先花几分钟的时间，大家简要地介绍一下自己。从你开始可以吗？

☉I’d like everyone’s attention please.Today we’d like to especially welcome（name）who is visiting us from（affiliation）.

请大家注意了，今天我们要特别欢迎来自（某机构）的（某人的姓名）来参加我们的会议。

☉Everyone, this is（name），he’s new.Please make him feel be welcomed.

大伙儿，这是新来的（某人姓名）。大家欢迎他！

简明地介绍议程

一开始就应明确会议目的（purpose），概括预期结果（desired outcomes）。会议开始前将议程（agendas）分发给参会人员，同时手边多备几份拷贝（copies），有必要时逐一介绍每项议程。

☉Remember, what we want to accomplish today is to iron out the financial issues for the merger project.

请记住，我们今天的会议目标是解决合并计划的财务问题。

☉Let’s review what’s on our game plan today.

让我们回顾一下今天的会议计划。

☉To start with, let’s go over our objectives for this meeting.

首先，让我们看一下今天会议的目标。

☉On our to-do list today, we’ve got marketing reports, budget reviews，

and customer service evaluations.

今天，我们的计划表上面有市场销售报告、预算审查以及客户服务评价。

☉We should have a working budget put together by the end of this meeting.

会议结束时，我们应该有一个总体工作预算出炉。

☉As a result of this meeting, I hope to see some more feasible projections from our Design Department.

我希望看到的会议成果是：我们的设计部门能拿出几个更加切实可行的计划。

☉We need something we can show to the corporate offices by the end of today.

今天结束之前，我们要有能够向总部展示的东西。

防止跑题

讨论会有可能出现偏离既定议程（prescribed agenda），牵扯到无关议题上的情况（unrelated tangents）。参会人员的一些行为也会干扰会议，比如滔滔不绝、一言不发、武断批评、窃窃私语、迟到或者准备不足。对于这些干扰因素，主持人可以巧妙地提示跑题者（people stray from topic），尽快将讨论带入正轨（back on track）。

☉Are we getting off track here?

我们现在是不是有点跑题了？

☉Can we all live with that?

我们都能忍受那样吗？

☉So what your saying is……

那么你的意思是……

☉What have we decided?

我们的决定是什么？

借此机会促进团队合作

在会议中，团队成员（team members）有机会更好地了解别人的业务能力（professional capacities）。要知道，让所有人离开日常工作安排（normal work schedule）参加会议，对公司来说就是在投资时间和金钱。有效地（effectively）利用会议时间提高团队合作质量，不要浪费这项投资。

☉This meeting is a chance for us to get to know each other a little better；a personal goal for me is to build teamwork.

这次会议可以让我们相互加深了解，我个人的会上目标则是建立团队合作。

☉Our problem is obvious to everyone, so let’s work together to solve it.

我们的问题对每个人来说都显而易见了，所以让我们一起来解决它。

☉We’ll be working together for the next several months, so I hope we can build a fluid and dynamic team.

接下来的几个月里我们将在一起工作，所以我希望我们能成为一个灵活高效的团队。

及时消除不团结因素

有时候，讨论会开得非常激烈（get quite heated）。为了有效管理，防止伤害感情，迅速化解任何潜在的有害情况（damaging situations），对于主持人来说是非常重要的。

A：So far everything the Design Department has come up with is completely useless. Don't they have any originality?Who thinks up this crap anyway?

B：Whoa, John.Take it easy.I can see you have strong feelings about this issue, but let's be fair.

A：到目前为止，设计部想出来的都是些无用的东西。他们有什么创造性？到底是谁想出来的这些废物？

B：噢，约翰，别这么说。我知道你在这个问题上的意见很大，但我们还是客观公平些吧。

总结

事先全面地构思且分发详尽的会议日程将为你的会议打下良好的基础。一旦你开始会议，日程能帮你一步一步达到会议目标。不仅如此，推动团队建设，控制潜在矛盾将使你的会议锦上添花。一份完备的会议日程，能帮你成功地开始会议，进而有效地完成会议。

Words　单词表

agenda议程

briefly简短地

crap废物

especially尤其是

feasible可行的

finance财务

folk家伙

introduce介绍

issue事务

marketing市场营销

merger合并

objective目标

originality创造性

ought应该

prompt立即

review回顾

Phrases　短语表

as a result作为结果

come up with想出

customer relations客户关系

game plan行动计划

you all大家

iron out（problems, issues）消除（问题）

make（sb）feel welcome欢迎某人

on their way……在……的路上

pass（sth）down传递

put（sth）together归总

sore spot痛处

take a minute（to do sth）花一点时间（做某事）

（to be able to）make it做到

visit with（sb）访问（某人）

waste（sb's）time浪费（某人的）时间

working budget工作预算

实景对话1

A：Hello everyone！I am glad everyone could make it this morning. Shall we start?

B：Uh……The folks from the Design Department aren't here yet. Do you think we ought to wait for them to get here before we start?

A：I'm sure they'll be along in just a few minutes. Tina, would you mind running down to their offices to make sure they're on the way?Thanks！I'd rather be prompt as to not waste you all's time here, so let's get right down to business. Before we start, let's just take a minute to have everyone briefly introduce themselves.Can we start with you, Tom?

B：I'm Tom, I'm in Marketing.

C：Lisa here. I'm the Number Lady, I mean, I work in the Finance Department.

D：Joe, also from the Marketing Department.

E：I'm Wen Yu, I am in customer relations.

……

A：Thanks every one, I see the design team is here now, please try to be more prompt next time. Before we take a look at our agenda items, I'd like everyone's attention.Today we'd like to especially welcome Mr.Laiwei Zhou who is visiting us from Moxiford Industries.

F：Thank you, it's nice to be here today.

A：Now, does everyone have an agenda?Marcie, can you pass these extra copies down to the Finance people?Okay. Let's review what's on our game plan for today……Remember, what we want to accomplish is to iron out the financial issues for the merger project.We should have a working budget put together by the end of this meeting.

A：大家好！真高兴大家今天早上都能到。我们开始吧?

B：嗯……设计部的人都没到啊，你觉得我们要等他们到了再开始吗？

A：我肯定他们马上就来了。蒂娜，可不可以麻烦你下楼到他们办公室跑一趟，看看他们是不是来了？谢谢！我想立刻开始，以免浪费大家的时间。现在开始干正事吧。在会议开始之前，我们先花几分钟的时间来简要地介绍一下自己。从你开始可以吗，汤姆?

B：我是汤姆，营销部的。

C：我是莉萨，是管账小姐，我是说，我在财务部工作。

D：乔，也是营销部的。

E：我是温玉，我在客户公关部工作。

……

A：谢谢大家。设计部的人都来了，希望大家下次准时到会。在我们开始议事日程之前，请大家注意了，今天我们要特别欢迎来自莫克斯福特实业的周来伟先生参加我们的会议。

F：谢谢，非常高兴今天能来这里。

A：现在，每个人都有议事日程了吗？玛茜，能不能把这些多的复印件递给财务部的同事？好，让我们回顾一下我们今天的会议计划……请记住，我们的会议目标是解决合并计划的财务问题。会议结束时，我们应该有一个总体工作预算出炉。

实景对话2

A：Can everyone find a seat please?Let's get started.

B：Can I have a copy of our agenda?For some reason I couldn't print it off my computer this morning……

A：Sure, no problem. Here you go.Now, since you all know each other already, I won't waste time with introductions. I just want to introduce one of our new team members.Everyone, this is Ted, he's new.Please make him feel welcome.

C：Hi, everyone.

A：To start with, let's go over our objectives for this meeting. As a result of this meeting, I hope to see some more feasible projections from our Design Department. We need something we can show to the corporate offices by the end of today.Also, a personal goal for me is to build teamwork.We'll be working together for the next several months, so I hope we can build a fluid and dynamic team.

B：We're going to talk about the designs?Great！So far everything the Design Department has come up with is completely useless. Don't they have any originality?Who thinks up this crap anyway?

A：Whoa, John. Take it easy.I can see you have strong feelings about this issue, but let's be fair.

B：Sorry, but I think we all know it's been a sore spot in our company for a while……

A：Yes, the problem is obvious to us all. Let's work together to solve it.

A：大家都就座了吗？我们开始吧。

B：能给我一份议事日程吗？今天早上不知道怎么搞的，我的电脑无法打印了。

A：当然没问题。给你。现在，既然大家都相互认识了，我就不再浪费时间介绍了。我只想介绍咱们团队的一位新成员。这是新来的特德。大家欢迎他！

C：嗨，大家好。

A：首先，让我们看一下今天会议的目标。我希望看到会议的成果是我们的设计部门能拿出几个更加切实可行的计划，让我们今天有能够向总部展示的东西。另外，我个人的会上目标是建立起我们的团队合作。接下来的几个月里我们将在一起工作，所以我希望我们能成为一个灵活高效的团队。

B：我们要讨论那些设计吗？太好了！到目前为止，设计部想出来的东西都毫无用处。他们有什么创造性？到底是谁想出来的这些废物？

A：噢，约翰。别这么说。我知道你在这个问题上的意见很大，但我们还是客观公平些吧。

B：对不起，但我想大家都清楚，这个困扰我们公司已经有一段时间了……

A：是的，很明显这个问题关系到我们所有人。让我们一起来解决它吧。